One system.
Your whole operation.
Leads, appointments, clients, payments, tasks, WhatsApp and reports — one system built around how your business actually runs.
Limited engagements at any time.
Sound familiar?
A new lead lands in WhatsApp, the right person sees it too late, and the opportunity disappears.
Appointments, payments and tasks live in different tools with no single status view.
The team works from memory and personal messages instead of a clear process.
At month-end, reports are rebuilt manually from spreadsheets, messages and invoices.
What usually breaks
A service business does not need another tool. It needs one operating system.
Broken today
Leads, appointments, payments and tasks live in four different systems.
What we build
One operational CRM holding client, lead, task, payment and communication together.
Broken today
The team works from memory, WhatsApp messages and a spreadsheet nobody updates.
What we build
Automations that move statuses, send reminders and open tasks automatically.
Broken today
Management cannot see revenue source, bottlenecks or who needs attention.
What we build
Live dashboard for workload, revenue, sources, performance and bottlenecks.
What the system does.
One system that starts working day one and evolves with your business.
Replaces all your tools
WhatsApp, calendar, Excel, accounting, forms — and everything else. One system.
Living patient card
Appointment, treatment, payment, reminder — all auto-updating in one card.
Answers any question
Revenue this month? Who hasn't paid? Next appointment? — one click.
What's inside
An operating system for a service business.
Operational CRM
One client card with history, payments, appointments, tasks and communication.
WhatsApp + AI
Leads, reminders, follow-ups and support requests from the same channel.
Task management
Every request gets an owner, status, due date and audit trail.
Payments and invoices
Debt tracking, invoices, reminders and accounting integrations.
Management dashboard
Lead sources, revenue, team load and bottlenecks in real time.
Automations
Statuses, messages, tasks and reports move automatically by your business rules.
From 10 tools to one system.
Before
10 tools that don't talk
Scattered data. Duplicate work. Leads fall through. Manual reports. No full picture.
After
Alcyone14 — Unified system
Team works from one screen. Zero dropped leads. Full control.
See for yourself
A living system. Not a screenshot.
“4 systems became 1. We sent the secretary home two hours early every day — not because we fired her, because there's nothing left to do.”
Manager · Speech Therapy Clinic
From the field
What usually changes.
Before
Leads in personal WhatsApp, tasks in spreadsheets, month-end reports built manually.
After
Every lead enters the CRM, tasks open automatically, and the dashboard updates in real time.
How it works
Map
We go through every tool, WhatsApp thread and spreadsheet running the business today.
Build
We connect CRM, payments, WhatsApp, dashboard and automation into one system.
Continue
After launch we stay on retainer and evolve the system as the business learns.
Managers and clinics working with us
Manager · Speech Therapy Clinic
Our patients open an app and see their appointment, photos from last treatment, documents. They feel like they're at a premium clinic — and that's what we are.
CEO · Medical Network
5 branches, each with a different system. Now — one screen, all locations. Every patient accessible from anywhere. The weekly status meeting disappeared.
Manager · Dental Clinic, 3 branches
Optima does the basics — but the patient experience was zero. Now they get a full journey: reminder, follow-up, survey, rebooking. They come back because of the experience.
Operations · Clinic
Patient cancels — next on the waiting list gets an automatic message and takes the slot. Before, the secretary would call 10 people manually.
Manager · Hair Transplant Clinic
They built us an app where patients upload before-and-after photos. The doctor sees everything in the patient card. Changed how we document treatments.
How much time are you wasting?
Waste Calculator
You're wasting
1,920
work hours per year
₪288,000
at ₪150/hour
On what?
- 6 tools that don't talk to each other
- Manual copying between systems
- Fixing errors from manual copying
- Searching for info scattered everywhere
One system replaces all of this.
Let's talk→And that's just the time. We haven't counted:
Now try to fix it:
Do nothing
Keep 6 tools. Waste 1,920 hours/year. Lose leads. Hope Excel doesn't break.
₪288,000/yr wasted
Buy a platform
Paid $25,000+ and you still have 5 separate tools.
The platform replaces one tool. Everything else — still scattered, still not synced, still yours to maintain.
⚠ Code isn't yours — leave? Lose everything
⚠ Change = new quote + weeks waiting
⚠ Per-seat price grows with every new hire
$25,000–45,000 /first year
And after all that — still not one system.
Alcyone14
₪0 setup. One custom system that replaces everything. Your code. Monthly retainer.
$0 setup
Let's talk →Connects to tools you already use
Medical data. Done right.
Built-in encryption
SSL, at-rest encryption, and encrypted communication. Your data is protected from day one.
You're in control
Role-based permissions — each team member sees only what's relevant. Full audit log.
Your data stays yours
Your code, your data. Not locked into a platform. Your code and data are always yours.
Frequently asked questions
Want to see this on your business?
Send how many tools you use today and what breaks most often.