Alcyone14Talk to usOne system.
Your entire clinic.
Instead of 10 tools that don't talk to each other — one system built around how your clinic actually works. Patients, scheduling, communication, payments — everything.
Limited engagements at any time.
Connects to tools you already use
Sound familiar?
Staff copies between 4 systems just to schedule one patient.
Reminders go out manually from WhatsApp. Forgotten ones mean no-shows.
The office manager builds monthly reports from spreadsheets. Hours of copying.
Patient data scattered across forms, emails and calendars — no single view.
Let's build.
Tell us about your clinic.
From 10 tools to one system.
Here's what your clinic gets
This is what it looks like inside.
Dashboard
Tuesday, April 14
5
Today's bookings
142
Patients
3
Waiting
Today's schedule
5 bookings- 09:00Patient #1041Eval
- 10:30Patient #0987Therapy
- 11:15Patient #1112Follow-up
- 13:00Patient #1003Therapy
- 14:30Patient #1058Eval
What's inside
Everything in one place.
Patient management
One card — history, treatments, documents, payments, communication.
Scheduling
Patients book, change, cancel. Automated WhatsApp reminders.
Multi-channel comms
WhatsApp, SMS, email — from within the system. Everything saved.
Payments
Invoices, debt tracking, accounting integration. No spreadsheets.
Dashboard
New patients, revenue, utilization, sources — one-click overview.
Security
Role-based permissions, audit log, encryption. Medical data protected.
How it works.
One system that starts working day one and evolves with your business.
Replaces all your tools
WhatsApp, calendar, Excel, accounting, forms — and everything else. One system.
Living patient card
Appointment, treatment, payment, reminder — all auto-updating in one card.
Answers any question
Revenue this month? Who hasn't paid? Next appointment? — one click.
How it works.
Listen
We sit with you and your team. No pitch — we map workflows and find what actually needs to change.
Design
Before any code, we draft the system — CRM, scheduling, comms, payments. Exactly what your clinic needs.
Launch
A working system in weeks. You start using it while we keep refining.
Evolve
Monthly retainer. Your clinic changes — the system changes with it. Same cost.
From the field
What we changed.
Before
400+ patients managed in Excel. Phone-only scheduling. Monthly reports built manually.
After
Custom system with patient dashboard, self-service scheduling, automated WhatsApp, one-click reports.
Before
Each branch a different system. No visibility. The director had no unified view.
After
One system for all branches. Central dashboard, unified scheduling, mobile patient portal.
What clients say
Manager · Speech Therapy Clinic
Our patients open an app and see their appointment, photos from last treatment, documents. They feel like they're at a premium clinic — and that's what we are.
CEO · Medical Network
5 branches, each with a different system. Now — one screen, all locations. Every patient accessible from anywhere. The weekly status meeting disappeared.
Manager · Dental Clinic, 3 branches
Optima does the basics — but the patient experience was zero. Now they get a full journey: reminder, follow-up, survey, rebooking. They come back because of the experience.
Operations · Clinic
Patient cancels — next on the waiting list gets an automatic message and takes the slot. Before, the secretary would call 10 people manually.
Manager · Hair Transplant Clinic
They built us an app where patients upload before-and-after photos. The doctor sees everything in the patient card. Changed how we document treatments.
Your privacy. Our priority.
Built-in encryption
SSL, at-rest encryption, and encrypted communication. Your data is protected from day one.
You're in control
Role-based permissions — each team member sees only what's relevant. Full audit log.
Your data stays yours
Your code, your data. Not locked into a platform. Your code and data are always yours.
Questions.
Why one system instead of 10 tools?
Medical clinics manage patients, appointments, treatments, documents, communication and payments. Most clinics do this with a chain of disconnected tools — a generic CRM, Google Calendar, Excel, WhatsApp Business, an accounting system, and sometimes a few more plugins.
The problem? Nothing is connected. When a patient books an appointment, someone has to update the calendar manually. When a treatment ends, someone has to open the billing system. When a monthly report is needed — the office manager spends two hours on Excel.
Alcyone14 builds one system that does what all ten tools do — only it's tailored to your clinic's exact workflows. Not a template. Not plugins. Custom code built around how you actually work.
Patient management built for clinics
One patient card that centralizes everything: treatment history, payments, documents, communication, internal notes. Staff stops searching for information — it's just there.
Scheduling works without phone calls. Patients book, reschedule and cancel on their own. Reminders go out automatically via WhatsApp. When a patient doesn't show — the system knows and flags it.
Why a monthly retainer instead of a project?
A clinic isn't a project that ends. Workflows change, staff rotates, new services get added. A system built once and abandoned — becomes outdated within months.
We work on a fixed monthly retainer. No setup fee, no scary quotes. Your clinic changes — the system changes with it. New feature, new process, same monthly payment.
Every client gets a direct line to an engineer who knows their clinic inside out — no account manager, no communication layer. Open a ticket anytime, fast response, regular updates.
Medical data security
Patient information requires a different level of protection. The systems we build include role-based permissions, a full audit log, and encryption. This isn't an add-on — it's built in from day one.
No more trusting an unprotected spreadsheet in the cloud. No more worrying about patient files being shared over WhatsApp. Data lives in one place, protected, with full control over who sees what.
We also build for
Let's build.
Tell us about your clinic.