One system.
Your entire practice.
Instead of case files in shared drives, billable hours reconstructed from memory, and court deadlines tracked on sticky notes — one system that centralizes cases, time, documents, and client communication. Built exactly for how your firm practices.
Limited engagements at any time.
Sound familiar?
Case files are scattered across shared drives, email threads, and paper folders. Finding what you need takes longer than it should.
Billable hours get logged from memory at the end of the week — or not at all. Revenue leaks quietly.
A client calls asking about their case status, and you have to piece it together from three different places before you can answer.
Court deadlines, filing dates, and statute limitations are tracked in calendars that don't talk to each other. One missed deadline can mean malpractice.
What usually breaks
A law firm cannot run matters from memory and email chains.
Broken today
One matter is scattered across folders, email, WhatsApp and Word drafts.
What we build
One digital matter file with documents, time, deadlines, communication and status.
Broken today
Billable hours are reconstructed later, and revenue leaks quietly.
What we build
Time tracking tied to the matter and task, ready for invoicing at month-end.
Broken today
Legal deadlines live in separate calendars and nobody sees the full picture.
What we build
Central deadline calendar, permissions, reminders and a full audit trail.
What the system does.
One system that starts working day one and evolves with your business.
Replaces all your tools
WhatsApp, calendar, Excel, accounting, forms — and everything else. One system.
Cases that manage themselves
Deadlines, documents, hours — everything moves forward without forgetting.
Answers any question
Revenue this month? Who hasn't paid? Next appointment? — one click.
What's Inside
Everything in one place.
Case Management
One case file — documents, time entries, communications, deadlines, notes. Every piece of the matter in one place.
Time Tracking
Start a timer from any case. Log time as you work, not from memory on Friday afternoon. Billable hours captured accurately.
Document Management
Automatic folders by matter. Version control, secure sharing, e-signatures. No more hunting through email for the latest draft.
Client Portal
Clients check case status, upload documents, review invoices, and message their attorney — without playing phone tag.
Deadline Calendar
Court dates, filing deadlines, statute of limitations — all in one calendar with automatic reminders. Nothing gets missed.
Security & Privilege
Attorney-client privilege built into the architecture. Role-based access, encryption, full audit trail. Ethical walls where needed.
From 10 tools to one system.
Before
10 tools that don't talk
Scattered data. Duplicate work. Leads fall through. Manual reports. No full picture.
After
Alcyone14 — Unified system
Team works from one screen. Zero dropped leads. Full control.
See for yourself
A living system. Not a screenshot.
Dashboard
Tuesday, April 14
5
Today's bookings
142
Patients
3
Waiting
Today's schedule
5 bookings- 09:00Patient #1041Eval
- 10:30Patient #0987Therapy
- 11:15Patient #1112Follow-up
- 13:00Patient #1003Therapy
- 14:30Patient #1058Eval
“4 systems became 1. We sent the secretary home two hours early every day — not because we fired her, because there's nothing left to do.”
Manager · Speech Therapy Clinic
From the Field
What we changed.
Before
Case files in shared drives, time tracked in spreadsheets end-of-week, deadlines in Outlook calendars. No unified view of active matters.
After
Unified case management with real-time time tracking, automated deadline alerts, client portal, and matter-level financial reporting.
Before
Each partner managing their own matters independently. No firm-wide visibility into workload, revenue, or client relationships.
After
Centralized system with partner dashboards, conflict checking, document automation, and integrated billing.
How it works.
Listen
We sit with your attorneys and staff. Map every workflow — intake, matter management, billing, client communication, court preparation.
Design
We architect one system that replaces the patchwork of tools, spreadsheets, and manual processes.
Launch
A working system within weeks. Your team starts using it, we keep refining based on real usage.
Continue
Monthly retainer. New practice area? New compliance requirement? The system adapts.
Clients describing what changed
Attorney · Commercial Litigation
200+ active cases. Before — network folders and billable hours from memory at month-end. Now — every case with all documents, hours and deadlines. Nothing falls.
Partner · Legal Boutique
3 partners, 3 workflows. The system is unified now — partner dashboard, workload distribution, collection reports. Collections went up because we simply stopped forgetting.
Office Manager · Law Firm
Clients see case status in the portal. We stopped answering 'what's my status?' 20 times a day. The team works instead of reporting.
Attorney
Billable hours used to be from memory at month-end. Now every action is logged to the case. End of month the data's ready. We stopped burning money.
Partner · Law Firm
A court deadline was forgotten once — we almost lost a case. Since then the system manages all deadlines with reminders. Never again.
How much time are you wasting?
Waste Calculator
You're wasting
1,920
work hours per year
₪288,000
at ₪150/hour
On what?
- 6 tools that don't talk to each other
- Manual copying between systems
- Fixing errors from manual copying
- Searching for info scattered everywhere
One system replaces all of this.
Let's talk→And that's just the time. We haven't counted:
Now try to fix it:
Do nothing
Keep 6 tools. Waste 1,920 hours/year. Lose leads. Hope Excel doesn't break.
₪288,000/yr wasted
Buy a platform
Paid $25,000+ and you still have 5 separate tools.
The platform replaces one tool. Everything else — still scattered, still not synced, still yours to maintain.
⚠ Vendor changes the product — your workflow bends with it
⚠ Change = new quote + weeks waiting
⚠ Per-seat price grows with every new hire
$25,000–45,000 /first year
And after all that — still not one system.
alcyone14
$0 setup. One custom system that replaces everything. Fully managed. Monthly retainer.
$0 setup
Let's talk →Connects to tools you already use
Medical data. Done right.
Built-in encryption
SSL, at-rest encryption, and encrypted communication. Your data is protected from day one.
You're in control
Role-based permissions — each team member sees only what's relevant. Full audit log.
Full transparency
An ops panel with a changelog and tickets — you see exactly what's happening in your system. No black box.
Questions.
Why Law Firms Need a Custom Practice Management System
A law firm runs on information — case documents, communications, deadlines, time entries, client records. Yet most firms manage this information across a patchwork of tools that were never designed to work together. Case files live in shared drives. Billable hours get logged in spreadsheets. Deadlines sit in individual Outlook calendars. Client communication happens over email, phone, and text with no central record.
The result is predictable: attorneys spend more time searching for information than using it. Billable hours leak because time isn't captured when the work happens. Court deadlines get missed because no system connects a filing date to the attorney responsible. And when a client calls asking for a status update, someone has to piece together a picture from three different places.
Off-the-shelf practice management tools like Clio, PracticePanther, or MyCase solve some of these problems — but they solve them generically. They don't understand your firm's specific intake process, your billing structure, or how your partners want to see their pipeline. You end up working around the tool instead of with it.
Alcyone14 builds a system that fits your practice, not the other way around. Case management, time tracking, document management, client communication, and deadlines — unified in one platform built specifically for how your firm operates.
Case Management Built for Litigators
Every matter gets a single, comprehensive record. Documents, time entries, communications, deadlines, notes, opposing counsel, related parties — all in one place. When an attorney opens a case, everything they need is right there.
No more opening a shared drive for documents, then switching to a spreadsheet for time, then checking email for the latest client communication. The case record is the single source of truth.
For firms handling complex litigation with thousands of documents per matter, the system includes tagging, full-text search, and chronological timelines that make document review and case preparation dramatically faster.
Time Tracking That Captures Every Billable Minute
The biggest revenue leak in most law firms isn't in billing rates or collections — it's in unbilled time. Attorneys who log hours from memory at the end of the week consistently underreport. Studies show the average attorney loses 10–15% of billable time simply because they don't record it when it happens.
Our system puts a timer one click away from any case. Start it when you pick up the phone. Start it when you open a document. Time gets captured in context — linked to the matter, categorized by activity type, ready for billing.
The result isn't that attorneys work more hours. It's that the hours they already work actually get billed. For a firm with eight attorneys, that difference often exceeds the entire cost of the system within the first quarter.
Document Management With Version Control and Security
Legal documents go through dozens of revisions. Without proper version control, attorneys waste time figuring out which draft is current, or worse — work from an outdated version.
The system creates automatic folder structures by matter. Every document version is tracked. Secure sharing allows controlled access to specific documents for specific people — opposing counsel gets the final version, not your work product. E-signatures are built in for client approvals and engagement letters.
For firms that handle privileged documents, the system enforces access controls at the document level. An associate working on one matter cannot accidentally access documents from another matter with conflicting parties.
A Client Portal That Builds Trust
Clients hire attorneys during stressful times. When they can't get a status update without calling and waiting for a callback, anxiety turns into frustration — and frustrated clients leave reviews, not referrals.
The client portal gives clients visibility into their matter: current status, upcoming deadlines, documents requiring their review, and outstanding invoices. They can upload requested documents, approve drafts, and message their attorney — all in a secure, logged environment.
This isn't about replacing the attorney-client relationship. It's about enhancing it. When clients feel informed, conversations focus on strategy instead of status updates.
Deadline Management That Prevents Malpractice
Missed deadlines are the leading cause of legal malpractice claims. When court dates, filing deadlines, and statute of limitations are scattered across individual calendars, the risk is real.
The system centralizes every deadline. Automatic reminders escalate as dates approach — first to the responsible attorney, then to a supervisor, then to a partner. Deadlines are linked to matters, so when you look at a case, you see every upcoming date. When you look at the calendar, you see every matter.
For firms handling litigation across multiple jurisdictions, the system accounts for different court rules and filing requirements. No more memorizing which court requires what.
Monthly Retainer — Your System Evolves With Your Practice
Law firms change. New practice areas, new attorneys, new client types, new compliance requirements. A system built once and frozen becomes a limitation within months.
We work on a monthly retainer with no setup fees. Your firm grows — the system grows with it. Adding a new practice area? We build the workflows. Hiring laterals who need onboarding? The system adapts. New court rules requiring different filing procedures? Updated before the effective date.
Your business data and operational continuity are yours. We own the engineering burden: code, hosting, maintenance, fixes, security, evolution. Making it all work is our headache. If you ever stop, we handle data export and transition according to the agreement.
Let's build.
Tell us about your firm.