One system.
Your entire agency.
Instead of leads in personal phones, listings in spreadsheets, and sales tracked on whiteboards — one system that centralizes leads, properties, agents, and deals. Built exactly for how your agency operates.
Limited engagements at any time.
Sound familiar?
Leads come in from the website, Zillow, walk-ins, and referrals — and half of them fall through the cracks because there's no single place to track them.
Your listing inventory lives in a spreadsheet that's always slightly out of date. Agents show properties that were sold last week.
When an agent leaves, they take their contacts with them. The agency has no ownership of client relationships.
You have no real visibility into your sales pipeline. How many deals are in negotiation? What's the projected closing volume this month? Nobody knows without asking around.
What usually breaks
A real-estate agency does not need another generic CRM. It needs ownership of the pipeline.
Broken today
Leads arrive from the website, portals and referrals, then fall through without one routing system.
What we build
One lead pipeline with agent assignment, reminders and communication history.
Broken today
Listings live in stale spreadsheets, and agents show information that already changed.
What we build
Live property inventory with status, documents, photos and deal links.
Broken today
An agent leaves and relationships leave with their personal phone.
What we build
WhatsApp and communication tied to the lead and property, owned by the agency.
What the system does.
One system that starts working day one and evolves with your business.
Replaces all your tools
WhatsApp, calendar, Excel, accounting, forms — and everything else. One system.
New lead
First contact
Showing
Offer
Closed
Pipeline that moves itself
New lead comes in, routed to agent, reminders sent — automatically.
Answers any question
Revenue this month? Who hasn't paid? Next appointment? — one click.
What's Inside
Everything in one place.
Lead Management
Every lead from every source — website, portals, referrals, walk-ins — in one pipeline. Automatic assignment, follow-up reminders, and full history.
Property Inventory
Every listing with photos, documents, status, showing history, and price changes. Always current, always accessible, never in someone's personal spreadsheet.
Agent Management
See every agent's pipeline, activity, and performance. When someone leaves, their leads and history stay with the agency — not in their phone.
Centralized Communication
Every call, email, WhatsApp message, and showing note tied to the lead and the property. No more 'what did we discuss with this client?'
Sales Dashboard
Active deals, pipeline value, projected closings, agent performance — real numbers, real-time. Not reconstructed from memory in the Monday meeting.
Client Portal
Buyers see matching listings and showing schedules. Sellers see showing reports and market feedback. Everyone stays informed without phone calls.
From 10 tools to one system.
Before
10 tools that don't talk
Scattered data. Duplicate work. Leads fall through. Manual reports. No full picture.
After
Alcyone14 — Unified system
Team works from one screen. Zero dropped leads. Full control.
See for yourself
A living system. Not a screenshot.
“4 systems became 1. We sent the secretary home two hours early every day — not because we fired her, because there's nothing left to do.”
Manager · Speech Therapy Clinic
From the Field
What we changed.
Before
Leads in personal phones, listings in a shared Google Sheet, no pipeline visibility. Agents working independently with no central tracking.
After
Centralized lead management with auto-assignment, live property inventory, agent dashboards, and client portal for buyers and sellers.
Before
Each office running its own systems. No cross-office collaboration on deals. Management flying blind on pipeline and performance.
After
Unified platform across all offices. Shared inventory, cross-office deal collaboration, and real-time executive dashboard.
How it works.
Listen
We sit with your brokers and agents. Map every workflow — lead capture, property listing, showing scheduling, negotiation, closing.
Design
We architect one system that replaces the personal spreadsheets, WhatsApp groups, and disconnected tools.
Launch
A working system within weeks. Your team starts using it, we keep refining based on real deal flow.
Continue
Monthly retainer. Market shifts, new lead sources, growing team — the system adapts.
Managers and clinics working with us
Owner · Car Financing Company
Every deal goes through 8 stages — from lead to title transfer. Before — each stage in a different Excel. Now — I see exactly where every deal stands, who's responsible, what's missing.
Manager · Real Estate Agency
An agent left. Before — his leads went with him. Now — everything stays in the system. Every call, meeting, offer. The new agent picked up his files in a day.
Operations · Real Estate
A lead comes in from the website — automatically routed to an agent by area. If not handled within 2 hours — moves to the next. No lead gets forgotten anymore.
Manager · Real Estate Agency
Property sold and still listed? Not anymore. Status updates in real time. Entire team sees what's available, in progress, sold.
Owner · Real Estate Company
End of month report was 2 hours of Excel. Now — real-time dashboard. Leads, deals, sources, budget — all there.
How much time are you wasting?
Waste Calculator
You're wasting
1,920
work hours per year
₪288,000
at ₪150/hour
On what?
- 6 tools that don't talk to each other
- Manual copying between systems
- Fixing errors from manual copying
- Searching for info scattered everywhere
One system replaces all of this.
Let's talk→And that's just the time. We haven't counted:
Now try to fix it:
Do nothing
Keep 6 tools. Waste 1,920 hours/year. Lose leads. Hope Excel doesn't break.
₪288,000/yr wasted
Buy a platform
Paid $25,000+ and you still have 5 separate tools.
The platform replaces one tool. Everything else — still scattered, still not synced, still yours to maintain.
⚠ Vendor changes the product — your workflow bends with it
⚠ Change = new quote + weeks waiting
⚠ Per-seat price grows with every new hire
$25,000–45,000 /first year
And after all that — still not one system.
Alcyone14
$0 setup. One custom system that replaces everything. Fully managed. Monthly retainer.
$0 setup
Let's talk →Connects to tools you already use
Medical data. Done right.
Built-in encryption
SSL, at-rest encryption, and encrypted communication. Your data is protected from day one.
You're in control
Role-based permissions — each team member sees only what's relevant. Full audit log.
Full transparency
An ops panel with a changelog and tickets — you see exactly what's happening in your system. No black box.
Questions.
Why Real Estate Agencies Need a Custom System
A real estate agency generates leads from a dozen sources — website inquiries, listing portals, referrals, open houses, walk-in traffic. Those leads need to be captured, assigned to agents, followed up on, matched to properties, shown, negotiated, and closed. Most agencies manage this process across personal phones, spreadsheets, generic CRMs that don't fit, and a lot of institutional memory.
The result: leads fall through the cracks. An inquiry comes in on Saturday from Zillow, nobody follows up until Tuesday, and the buyer has already moved on. A listing goes under contract but the spreadsheet isn't updated, so another agent shows it to their client. A top-producing agent leaves and takes their entire client list because it only ever existed in their phone.
Generic CRMs make this worse, not better. Salesforce doesn't understand the difference between a listing and a lead. HubSpot doesn't have a concept of showings. You spend months configuring a system that still doesn't match how real estate actually works — and then your agents refuse to use it because it creates more work than it saves.
Alcyone14 builds a system designed for real estate — leads, properties, agents, showings, deals, and closings. Not a generic CRM with real estate duct-taped on top.
Lead Management That Captures Every Opportunity
Leads flow in from your website, Zillow, Realtor.com, referral forms, and manual entry. Each lead is automatically captured, deduplicated, and assigned based on your rules — round-robin, territory, specialization, or whatever logic matches your agency.
Every lead has a full timeline: when they came in, who contacted them, what properties they've seen, what feedback they gave, where they are in the buying process. Follow-up reminders ensure no lead sits untouched for more than your defined window.
For agencies handling hundreds of active leads, the system includes pipeline views, filtering by status and source, and automatic alerts when leads go cold. Your Monday morning meeting starts with real data, not guesswork.
Property Inventory That's Always Current
Every listing lives in the system with photos, documents, pricing history, showing history, and current status. When a property goes under contract, it's reflected everywhere instantly — no more agents showing a property that sold last week.
New listings are entered once and available to every agent immediately. Price changes, status updates, and new photos are tracked with timestamps. The full history of every property is preserved — useful when a deal falls through and you need to relist, or when a similar property comes on the market and you want to reference comparable showing feedback.
For agencies with commercial and residential divisions, the system handles different property types with different fields — square footage, cap rates, and tenant information for commercial; bedrooms, school districts, and HOA fees for residential.
Agent Management and Accountability
The number one problem agency owners describe is lack of visibility. They don't know what their agents are doing day-to-day, how many leads each agent is working, or where deals stand in the pipeline. Everything lives in the agent's head — or their personal phone.
The system gives brokers a clear view of every agent's activity: leads assigned, contacts made, showings scheduled, offers submitted, deals pending. This isn't micromanagement — it's the visibility needed to coach underperformers, recognize top producers, and distribute leads fairly.
Critically, when an agent leaves the agency, every lead, every communication, and every showing note stays in the system. The agency owns the client relationship, not the individual agent. Transition is clean because there's a complete record of every interaction.
Centralized Communication History
Real estate communication happens everywhere — phone calls, texts, emails, WhatsApp messages, in-person conversations at showings. Without a central record, the history of a client relationship lives in one agent's phone.
The system logs every touchpoint. Calls are noted, emails are linked, showing feedback is recorded. When a client calls the office and their agent is unavailable, any team member can open the client record and see the full picture — what properties they've seen, what they liked, what their budget is, where they are in the process.
This transforms client service. Instead of 'let me have your agent call you back,' it's 'I can see you saw three properties last week — let me help you with next steps right now.'
Sales Dashboard With Real Numbers
How much revenue is in your pipeline right now? What's the projected closing volume for this month? Which lead sources produce the most closings? Most agency owners can't answer these questions without polling their agents individually.
The sales dashboard shows active deals by stage, projected closing dates, pipeline value, agent performance metrics, and lead source ROI — all in real time. When the market shifts, you see it in your numbers before you read about it in the news.
For multi-office agencies, the dashboard rolls up across locations while still allowing drill-down into individual office performance. Regional managers see their territory; executives see the full picture.
Monthly Retainer — Your System Grows With Your Agency
Real estate agencies are dynamic. New agents join, lead sources change, market conditions shift, new office locations open. A system built once and abandoned becomes a bottleneck within months.
We work on a monthly retainer with no setup fees. Your agency grows — the system grows with it. Adding a new office? We extend the system. Integrating a new listing portal? Connected within days. Changing your lead assignment rules? Updated immediately.
Your business data and operational continuity are yours. We own the engineering burden: code, hosting, maintenance, fixes, security, evolution. Making it all work is our headache. If you ever stop, we handle data export and transition according to the agreement. But agencies that invest in a system that actually fits their workflow rarely want to go back to spreadsheets and personal phones.
Let's build.
Tell us about your agency.